Taskeb is the task management system for teams that need to know what actually got done. Assign work, keep a daily diary, chase follow-ups and verify every result, with everything synced to your own Google Sheets.
Replace the group texts, sticky notes and guesswork.
Most teams track work in five places and trust none of them. Taskeb puts assignment, daily reporting and sign-off into one system that managers can read at a glance.
"I texted him about it"
Every task has an owner and a deadline
Work is assigned in writing, with a due date, priority and department. Nobody can say they didn't know.
"I think it was done"
Done means checked
Staff attach proof when they finish. A manager verifies it before the task counts as complete.
"Where is that file?"
Every file is indexed
Documents uploaded against tasks land in Google Drive and appear in one searchable index for admins.
The product
Eight tools that work as one system.
Everything a manager needs to assign work, follow it and prove it got done. Pick any tool to see it in action.
No. Any work email works. Only the admin connects Google.
Can we cancel anytime?
Questions
Common questions.
Still unsure? Book a demo and we'll set up Taskeb with your real departments while you watch.
Do my employees need a Google account?
No. Staff sign up with any work email. Only the company admin connects a Google account, which is used for Sheets sync and Drive file storage.
Can my team use it on their phones?
Yes. Taskeb has an Android and iOS app for tasks, diary entries, follow-ups and photo proof, plus a web dashboard for managers and admins.
Who can see an employee's files?
Each employee sees only their own files. Admins can see every employee's files from the Drive index. Managers see work belonging to their own department.
What happens to my data if I cancel?
Your tasks, diaries and verifications are already in your Google Sheet and your files are in your Google Drive. They stay with you after you cancel.
What payment methods do you accept?
All major credit and debit cards, including Visa, Mastercard, American Express and Discover. Enterprise customers can contact us about paying by invoice.
What if we have more than 500 users?
Contact us. We'll set up a custom plan for your headcount with multi-branch setup, custom reports and a dedicated account manager.
What happens when my free trial ends?
Choose a plan to keep going. If you don't, your workspace becomes read-only and your records stay in your Google Sheet.
Can I add users in the middle of a billing cycle?
Yes, up to your plan's user limit at no extra cost. If you need more, upgrade and pay only the difference for the rest of the cycle.
Can I export my data?
Your records are already in your Google Sheet and your files in your Google Drive, so you can use or export them at any time.
Is Taskeb secure?
Each company has a private workspace, access follows the roles you set, and data is encrypted in transit. See the Security page for details.
Still have questions?
Book a demo and ask us anything while we set up your workspace.
We built Taskeb because "I think it's done" isn't good enough.
Taskeb started inside a real company, as a Google Sheet, a set of forms and a lot of follow-up calls. It became the system that team runs on. Now we're making it available to every business that needs proof of work.
“Done means checked.The idea Taskeb is built on
Written beats rememberedYour data is yours
Our story
From a spreadsheet to a system.
Like most growing companies, we assigned work over phone calls and group texts, tracked it in spreadsheets and on whiteboards, and spent the end of every week asking who had actually finished what.
So we built a simple tool: every task written down with an owner and a deadline, every employee keeping a daily diary, every result checked by a manager before it counted as done, and everything saved to our own Google Sheet.
It changed how the whole company worked. Taskeb is that tool, rebuilt as a proper web and mobile product so any team can use it.
What we believe
Four ideas behind every feature.
These principles decide what goes into Taskeb and what stays out.
01
Written beats remembered
If a task isn't written down with an owner and a date, it doesn't exist. Taskeb makes writing it down faster than saying it.
02
Done means checked
Finishing work and proving it are part of the same job. Verification is built in, not bolted on.
03
Your data is yours
Your records sync to your own Google Sheets and Drive. You can leave any time and take everything with you.
04
Simple enough for everyone
Field staff, office teams and owners all use the same system. If it needs training to use, we haven't finished designing it.
See Taskeb with your own team structure.
Book a 30-minute demo and we'll set it up with your real departments.
This policy explains what information Taskeb collects, how we use it and the choices you have. It applies to our website, web app and mobile apps.
1. Information we collect
Account information: your name, work email, phone number, company name, department and role.
Work data: the tasks, diary entries, follow-ups, comments, proof and files your team adds to Taskeb.
Usage information: sign-in times, device type, app version and activity inside the app, used to provide activity monitoring to your company admin and to improve the product.
Billing information: plan, invoices and payment status. Card details are handled by our payment provider, not stored by us.
2. How we use information
We use your information to run the service, sync your records to your connected Google account, send reminders and notifications, provide support, process payments and keep the service secure. We do not sell your personal information.
3. Google Sheets and Google Drive
When your admin connects a Google account, Taskeb writes your company's records to the Google Sheet and Drive folders you choose. That data lives in your Google account and is controlled by you. We only access the files Taskeb creates or that you select.
4. Who can see your data
Inside your company, access follows the roles your admin sets. Employees see their own work, managers see their department and admins see all company data. Outside your company, we share data only with service providers who help us run Taskeb, such as hosting (Google Firebase) and payment processing, or when required by law.
5. Storage and security
Each company's data is kept in a separate workspace. Data is encrypted in transit and access to our systems is restricted to authorized staff.
6. Keeping and deleting data
We keep your data while your subscription is active. After cancellation, your workspace data is deleted from our systems after 90 days. Records already synced to your Google account remain there.
7. Your choices
You can view and update your profile at any time. Your company admin can export or delete company data. To make a privacy request, contact us.
8. California residents
If you live in California, you have the right to know what personal information we collect, to ask us to delete it and to not be discriminated against for using these rights. We do not sell or share personal information for cross-context behavioral advertising. To make a request, contact us.
9. Changes
If we make important changes to this policy, we will notify company admins by email before they take effect.
Terms of service
Last updated: 25 September 2026
These terms apply to your company's use of Taskeb. By creating a workspace or using the service, you agree to them on behalf of your company.
1. Your account
The person who creates the workspace is its first admin and is responsible for who is invited and what role they have. Keep sign-in details private and tell us straight away if you think an account has been misused.
2. Plans and billing
Plans are billed monthly or yearly in advance, based on the plan's user limit. See the pricing page for current prices. If you go over your plan's user limit, we will ask you to upgrade. Prices may change with at least 30 days' notice.
3. Free trial
New workspaces get a 14-day free trial. At the end of the trial, choose a plan to keep using Taskeb. If you don't, the workspace becomes read-only.
4. Your data
Your company owns all the data it puts into Taskeb. You give us permission to store and process it only so we can provide the service. How we handle data is explained in our privacy policy.
5. Acceptable use
Don't use Taskeb for anything illegal, to store content you have no right to share, to attempt to access other companies' workspaces, or to disrupt the service.
6. Availability
We work to keep Taskeb available at all times, but we may need short maintenance windows. We will announce planned maintenance in advance where possible.
7. Cancellation
You can cancel at any time from Settings → Subscription. Refunds follow our refund policy. We may suspend accounts that break these terms or don't pay.
8. Liability
Taskeb is provided as is. To the extent allowed by law, our total liability is limited to the amount you paid us in the 12 months before the claim.
9. Governing law
These terms are governed by the laws of the United States and of the state in which Taskeb's operating company is registered. Questions about these terms? Contact us.
Refund policy
Last updated: 25 September 2026
We want you to be sure Taskeb is right for your team before you pay, which is why every plan starts with a 14-day free trial.
Monthly plans
You can cancel a monthly plan at any time. You keep access until the end of the month you've paid for. Monthly payments are not refunded.
Yearly plans
If you cancel within 14 days of paying for a yearly plan, you get a full refund. After 14 days, yearly payments are not refunded, and you keep access until the end of the paid year.
Upgrades and downgrades
When you upgrade, you pay only the difference for the rest of your billing period. When you downgrade, the lower price starts from your next billing date.
Billing mistakes
If you were charged twice or charged the wrong amount, we will refund the difference in full.
How to request a refund
Contact us from your admin email with your company name and invoice number. Approved refunds go back to the original payment method within 5–10 business days.
Management
The Manager’s Weekly Review: A 30-Minute Routine That Keeps Everything on Track
A short, structured weekly review is the most effective habit a manager can build. Here’s a step-by-step routine using Taskeb that takes 30 minutes and prevents most surprises.
TTTaskeb Team5 min read
Most management problems don’t arrive suddenly. They build up quietly over a week or two: a task that keeps sliding, a follow-up that never happens, a team member who is overloaded and not saying so. By the time they become visible, they have usually become expensive.
The best defense is a short, regular review. Not a long meeting with the whole team, but a focused 30 minutes where a manager looks at the week, spots what needs attention and sets up the next week for success. Done consistently, this one habit prevents most of the surprises that keep managers and owners up at night.
This article lays out a practical weekly review routine using Taskeb. It works for department managers, team leads and owners reviewing the business as a whole.
Why weekly works
Daily reviews are too frequent to see patterns and too easy to skip on busy days. Monthly reviews are too slow; by then, problems have grown. A weekly rhythm is the sweet spot. It is often enough to catch issues while they are small, and spaced out enough that trends become visible.
Pick a fixed time, such as Friday afternoon or Monday morning, and protect it on your calendar. Consistency matters more than the exact day.
Friday or Monday?
Friday reviews let you close out the week and start Monday with a plan. Monday reviews work better if weekends bring new work or urgent requests.
A calm weekly rhythm: review each day’s results, clear what’s stuck and plan the week ahead.
The 30-minute routine
Here is the routine, step by step. Each step uses a view you already have in Taskeb.
Step 1: Overdue tasks (5 minutes)
Start with the Overdue list for your department. For each overdue task, decide one of four things: finish it this week, reassign it, change the due date with a reason, or cancel it. Overdue items should never just sit there.
Step 2: Awaiting verification (5 minutes)
Look at tasks waiting for sign-off. Approve anything that is ready and return anything that needs work with clear notes. If you notice a pile building up, ask whether verification is concentrated on too few people.
Step 3: Follow-ups (5 minutes)
Check follow-ups due in the coming week and any that escalated in the past week. Escalations are a signal: they usually mean someone is overloaded or a customer relationship needs attention.
Step 4: Diary and activity scan (10 minutes)
Skim your team’s diary feed for the week and glance at the activity view. Look for repeated blockers, quiet days, unplanned work and wins worth recognizing. Make a short note of anyone you want to check in with.
Step 5: Plan next week (5 minutes)
Create or adjust next week’s key tasks, making sure each has an owner, a due date and a verifier. Check that work is spread fairly across the team.
30 mintotal per week
5focused steps
1dashboard for everything
What to look for
Over time, you will learn to spot patterns quickly. Here are the most common ones and what they usually mean.
Pattern
What it often means
What to do
Same task overdue two weeks running
Unclear scope or a blocker
Talk to the owner, break it down
Many tasks awaiting your check
You’re the bottleneck
Delegate verification
One person’s follow-ups escalating
Overload
Rebalance their work
Diary full, tasks not moving
Unplanned work
Protect their priorities
Consistently early, verified work
A high performer
Recognize it, give more responsibility
A weekly review isn’t about catching people out. It’s about making sure nobody is stuck on their own.
The owner’s version
Owners can run the same routine at the company level. Instead of one department’s lists, look at the dashboard across all departments and the weekly summary email. Focus on three questions:
Which department has the most overdue work, and why?
Where is verification slowest, and who can help?
What were the biggest wins this week, and who should hear that you noticed?
This takes about the same 30 minutes and gives owners a clear, fact-based view of the whole business, without calling a single meeting.
Checklist
Block a fixed 30-minute slot every week
Clear or re-plan every overdue task
Approve or return everything awaiting check
Review follow-ups and escalations
Scan diaries for blockers and wins
Plan next week with owners and verifiers
Turning the review into team conversations
The review often surfaces a few people you want to talk to. Keep these conversations short and specific. Instead of “You seem behind,” try “I noticed the Denver quote has been open for two weeks. What’s getting in the way?” Specific questions based on shared information lead to useful answers and avoid defensiveness.
Equally important, use the review to recognize good work. A quick message saying “I saw you closed out all your follow-ups this week, thank you” costs nothing and builds a culture where people want their work to be visible.
Keeping a record
At the end of each review, many managers add a short note, either as a diary entry or a task comment, summarizing what they found and what they changed. Over a quarter, these notes become a valuable record of how the team has developed, and they make quarterly planning and performance reviews much easier.
When the review reveals bigger problems
Sometimes a weekly review uncovers something that can’t be fixed in five minutes: a process that keeps breaking, a customer who is consistently unhappy or a department that is chronically understaffed. Don’t try to solve these during the review itself. Instead, create a task for it with an owner and a due date, just like any other piece of work. That way the problem is visible, someone is responsible for investigating it, and it will come up again at next week’s review if it hasn’t moved.
This simple discipline stops the weekly review from becoming a list of complaints. Every issue either gets fixed on the spot or becomes a tracked task. Over a few months, the recurring problems that used to fill management meetings get worked through one at a time.
Making the review a habit
The routine only works if it actually happens every week. A few small tricks make it stick. Put the review on your calendar as a recurring event with the five steps written in the description, so you never have to remember them. Create a recurring task in Taskeb called "Weekly review" with yourself as the owner, so it shows up on your Today list. And if you manage other managers, ask them to add a one-line summary of their review to their diary, which you can read in a minute as part of your own review.
In the first few weeks, the review may take longer than thirty minutes because there is more to clean up. That is normal. Once overdue tasks are under control and verification is flowing, most managers find they finish in twenty to twenty-five minutes, and the review becomes the calmest half hour of their week.
It also helps to review in the same place each time, away from email and messages. A quiet, focused half hour produces far better decisions than a distracted hour squeezed between meetings.
The bottom line
A focused, 30-minute weekly review is one of the highest-return habits a manager or owner can build. With Taskeb, every piece of information you need is already in one place: overdue work, pending verification, follow-ups, diaries and activity. Block the time, follow the steps, and most surprises will be caught while they are still small.
TT
Taskeb Team
Practical guides from the people who build Taskeb, the task management system with proof of work for growing U.S. teams.
Put these ideas to work this week
Every practice on this blog is built into Taskeb. Start a 14-day free trial, no credit card needed.