Taskeb is the task management system for teams that need to know what actually got done. Assign work, keep a daily diary, chase follow-ups and verify every result, with everything synced to your own Google Sheets.
Replace the group texts, sticky notes and guesswork.
Most teams track work in five places and trust none of them. Taskeb puts assignment, daily reporting and sign-off into one system that managers can read at a glance.
"I texted him about it"
Every task has an owner and a deadline
Work is assigned in writing, with a due date, priority and department. Nobody can say they didn't know.
"I think it was done"
Done means checked
Staff attach proof when they finish. A manager verifies it before the task counts as complete.
"Where is that file?"
Every file is indexed
Documents uploaded against tasks land in Google Drive and appear in one searchable index for admins.
The product
Eight tools that work as one system.
Everything a manager needs to assign work, follow it and prove it got done. Pick any tool to see it in action.
No. Any work email works. Only the admin connects Google.
Can we cancel anytime?
Questions
Common questions.
Still unsure? Book a demo and we'll set up Taskeb with your real departments while you watch.
Do my employees need a Google account?
No. Staff sign up with any work email. Only the company admin connects a Google account, which is used for Sheets sync and Drive file storage.
Can my team use it on their phones?
Yes. Taskeb has an Android and iOS app for tasks, diary entries, follow-ups and photo proof, plus a web dashboard for managers and admins.
Who can see an employee's files?
Each employee sees only their own files. Admins can see every employee's files from the Drive index. Managers see work belonging to their own department.
What happens to my data if I cancel?
Your tasks, diaries and verifications are already in your Google Sheet and your files are in your Google Drive. They stay with you after you cancel.
What payment methods do you accept?
All major credit and debit cards, including Visa, Mastercard, American Express and Discover. Enterprise customers can contact us about paying by invoice.
What if we have more than 500 users?
Contact us. We'll set up a custom plan for your headcount with multi-branch setup, custom reports and a dedicated account manager.
What happens when my free trial ends?
Choose a plan to keep going. If you don't, your workspace becomes read-only and your records stay in your Google Sheet.
Can I add users in the middle of a billing cycle?
Yes, up to your plan's user limit at no extra cost. If you need more, upgrade and pay only the difference for the rest of the cycle.
Can I export my data?
Your records are already in your Google Sheet and your files in your Google Drive, so you can use or export them at any time.
Is Taskeb secure?
Each company has a private workspace, access follows the roles you set, and data is encrypted in transit. See the Security page for details.
Still have questions?
Book a demo and ask us anything while we set up your workspace.
We built Taskeb because "I think it's done" isn't good enough.
Taskeb started inside a real company, as a Google Sheet, a set of forms and a lot of follow-up calls. It became the system that team runs on. Now we're making it available to every business that needs proof of work.
“Done means checked.The idea Taskeb is built on
Written beats rememberedYour data is yours
Our story
From a spreadsheet to a system.
Like most growing companies, we assigned work over phone calls and group texts, tracked it in spreadsheets and on whiteboards, and spent the end of every week asking who had actually finished what.
So we built a simple tool: every task written down with an owner and a deadline, every employee keeping a daily diary, every result checked by a manager before it counted as done, and everything saved to our own Google Sheet.
It changed how the whole company worked. Taskeb is that tool, rebuilt as a proper web and mobile product so any team can use it.
What we believe
Four ideas behind every feature.
These principles decide what goes into Taskeb and what stays out.
01
Written beats remembered
If a task isn't written down with an owner and a date, it doesn't exist. Taskeb makes writing it down faster than saying it.
02
Done means checked
Finishing work and proving it are part of the same job. Verification is built in, not bolted on.
03
Your data is yours
Your records sync to your own Google Sheets and Drive. You can leave any time and take everything with you.
04
Simple enough for everyone
Field staff, office teams and owners all use the same system. If it needs training to use, we haven't finished designing it.
See Taskeb with your own team structure.
Book a 30-minute demo and we'll set it up with your real departments.
This policy explains what information Taskeb collects, how we use it and the choices you have. It applies to our website, web app and mobile apps.
1. Information we collect
Account information: your name, work email, phone number, company name, department and role.
Work data: the tasks, diary entries, follow-ups, comments, proof and files your team adds to Taskeb.
Usage information: sign-in times, device type, app version and activity inside the app, used to provide activity monitoring to your company admin and to improve the product.
Billing information: plan, invoices and payment status. Card details are handled by our payment provider, not stored by us.
2. How we use information
We use your information to run the service, sync your records to your connected Google account, send reminders and notifications, provide support, process payments and keep the service secure. We do not sell your personal information.
3. Google Sheets and Google Drive
When your admin connects a Google account, Taskeb writes your company's records to the Google Sheet and Drive folders you choose. That data lives in your Google account and is controlled by you. We only access the files Taskeb creates or that you select.
4. Who can see your data
Inside your company, access follows the roles your admin sets. Employees see their own work, managers see their department and admins see all company data. Outside your company, we share data only with service providers who help us run Taskeb, such as hosting (Google Firebase) and payment processing, or when required by law.
5. Storage and security
Each company's data is kept in a separate workspace. Data is encrypted in transit and access to our systems is restricted to authorized staff.
6. Keeping and deleting data
We keep your data while your subscription is active. After cancellation, your workspace data is deleted from our systems after 90 days. Records already synced to your Google account remain there.
7. Your choices
You can view and update your profile at any time. Your company admin can export or delete company data. To make a privacy request, contact us.
8. California residents
If you live in California, you have the right to know what personal information we collect, to ask us to delete it and to not be discriminated against for using these rights. We do not sell or share personal information for cross-context behavioral advertising. To make a request, contact us.
9. Changes
If we make important changes to this policy, we will notify company admins by email before they take effect.
Terms of service
Last updated: 25 September 2026
These terms apply to your company's use of Taskeb. By creating a workspace or using the service, you agree to them on behalf of your company.
1. Your account
The person who creates the workspace is its first admin and is responsible for who is invited and what role they have. Keep sign-in details private and tell us straight away if you think an account has been misused.
2. Plans and billing
Plans are billed monthly or yearly in advance, based on the plan's user limit. See the pricing page for current prices. If you go over your plan's user limit, we will ask you to upgrade. Prices may change with at least 30 days' notice.
3. Free trial
New workspaces get a 14-day free trial. At the end of the trial, choose a plan to keep using Taskeb. If you don't, the workspace becomes read-only.
4. Your data
Your company owns all the data it puts into Taskeb. You give us permission to store and process it only so we can provide the service. How we handle data is explained in our privacy policy.
5. Acceptable use
Don't use Taskeb for anything illegal, to store content you have no right to share, to attempt to access other companies' workspaces, or to disrupt the service.
6. Availability
We work to keep Taskeb available at all times, but we may need short maintenance windows. We will announce planned maintenance in advance where possible.
7. Cancellation
You can cancel at any time from Settings → Subscription. Refunds follow our refund policy. We may suspend accounts that break these terms or don't pay.
8. Liability
Taskeb is provided as is. To the extent allowed by law, our total liability is limited to the amount you paid us in the 12 months before the claim.
9. Governing law
These terms are governed by the laws of the United States and of the state in which Taskeb's operating company is registered. Questions about these terms? Contact us.
Refund policy
Last updated: 25 September 2026
We want you to be sure Taskeb is right for your team before you pay, which is why every plan starts with a 14-day free trial.
Monthly plans
You can cancel a monthly plan at any time. You keep access until the end of the month you've paid for. Monthly payments are not refunded.
Yearly plans
If you cancel within 14 days of paying for a yearly plan, you get a full refund. After 14 days, yearly payments are not refunded, and you keep access until the end of the paid year.
Upgrades and downgrades
When you upgrade, you pay only the difference for the rest of your billing period. When you downgrade, the lower price starts from your next billing date.
Billing mistakes
If you were charged twice or charged the wrong amount, we will refund the difference in full.
How to request a refund
Contact us from your admin email with your company name and invoice number. Approved refunds go back to the original payment method within 5–10 business days.
Management
Roles, Departments and Permissions: Structuring Your Company for Clarity
Who can see what, who approves what and who is responsible for what. Getting structure right early saves months of confusion later. Here’s a practical blueprint.
TTTaskeb Team5 min read
In a five-person company, structure happens naturally. Everyone knows who does what, and the owner is involved in almost every decision. Somewhere between ten and fifty people, that stops working. Responsibilities overlap. People aren’t sure who to ask. Sensitive information is either locked away in the owner’s head or shared with everyone.
The fix isn’t a thick policy manual. It is a clear, simple structure built into the tools your team uses every day. In this article, we look at how to set up departments, roles and permissions so that everyone has exactly the view they need, managers can run their areas independently, and owners keep full oversight without being a bottleneck.
Why structure matters more than you think
Poor structure shows up in small, daily frustrations:
A salesperson doesn’t know who approves discounts, so they ask the owner.
Two managers both assume the other is handling a new hire’s onboarding.
An employee can see another department’s files, including things they shouldn’t.
The owner is copied on everything because nobody knows who else should be.
Each of these costs a few minutes. Together, they cost the business its ability to move quickly without the owner.
A useful principle
Everyone should be able to answer three questions without asking: What am I responsible for? Who do I report to? Who checks my work?
Departments, managers and team members, each seeing exactly what their role needs.
Departments: mirror how work actually flows
Start by creating departments that match how work really moves through your business, not how an org chart says it should. Common setups include:
Business type
Typical departments
Service company
Sales, Scheduling, Field Operations, Billing
Retail or multi-location
One department per store, plus Head Office
Clinic or practice
Front Desk, Clinical Support, Billing, Admin
Agency
One department per client team, plus Operations
In Taskeb, each department has its own managers, task board, diary feed and dashboard. You can create as many as you need and move people between them without losing their history.
Roles: three levels are usually enough
Taskeb uses three roles, and most companies find this covers everything.
Admin (or Owner). Sees every department, every employee’s tasks, diaries and files, and all activity reports. Manages billing, the Google connection, departments and user invitations.
Manager. Runs one or more departments. Creates and assigns tasks, verifies completed work, reads the team’s diaries and sees their department’s activity.
Employee. Sees their own tasks, follow-ups, diary and files. Submits proof and logs their day. Doesn’t see other people’s work unless it is shared with them.
3simple roles
Unlimiteddepartments
1 clickto move someone between teams
Permissions: who sees what
Clear permissions protect both the business and the people in it. Here is how access works in Taskeb.
Permission
Employee
Manager
Admin
Own tasks, diary and files
✓
✓
✓
Department tasks and diaries
—
✓
✓
Verify submitted work
—
Own department
✓
All employees’ files
—
—
✓
Activity monitoring
—
Own department
✓
Departments, roles and invites
—
—
✓
This structure means an employee never has to worry that colleagues can browse their files, and owners never have to worry that sensitive documents are visible to the whole company.
Verifiers: make approval explicit
One of the most useful structural decisions is naming who verifies each type of work. In Taskeb, every task has a verifier, set when the task is created. For recurring tasks, you set it once.
A few guidelines help:
Verifiers should be close to the work. A team lead usually understands the result better than the owner does.
Avoid single points of failure. If one manager verifies everything, they become the bottleneck. Spread approvals across leads.
Use two levels for high-risk work. Payments, contracts and legal documents can require a manager’s approval followed by an admin’s.
Structure isn’t about control. It’s about making sure no decision has to wait for the owner.
Onboarding new people into the structure
A good structure makes onboarding fast. When a new hire joins, you invite them by email, choose their department and role, and they arrive at a workspace that already contains their tasks, their manager and the history of the work they are taking over.
Compare that with the typical experience of being added to several group chats and told to “scroll back to catch up.” Clear structure shortens the time it takes a new person to become productive and makes a strong first impression.
Checklist
Create departments that match how work flows
Assign one or more managers to each department
Invite employees with the right role
Set verifiers for recurring work
Review access whenever someone changes role
When people change roles
Promotions, transfers and departures are where structure is most often tested. In Taskeb:
Moving someone to a new department keeps their history intact. Their past tasks, diaries and verified work stay attached to their profile.
Promoting someone to manager gives them access to their department’s tasks and diaries immediately.
When someone leaves, their open tasks and follow-ups can be reassigned in one step, and their files remain available to admins in the Drive index.
Common mistakes to avoid
Too many departments. If a department only has one person, it probably belongs inside another.
Everyone as admin. It is tempting to give managers admin access “just in case.” Resist. Admin access should be limited to people who genuinely need to see everything.
No clear verifier. Tasks without a verifier tend to drift. Make the verifier part of every task you create.
Never revisiting the structure. Review your departments and roles every quarter. Businesses change, and your structure should keep up.
Structure for multi-location businesses
Companies with several locations face an extra layer of complexity. Each site needs its own manager and routines, but the owner needs to compare them fairly. A simple approach works well in Taskeb: create one department per location, use the same recurring tasks at every site (opening checklists, stock counts, weekly reports) and assign each location manager as the verifier for their own site.
This setup gives each manager full ownership of their location, while the owner can look across all sites on one dashboard. Differences between locations become easy to spot. If one store completes its weekly stock count on time every week and another regularly runs late, you will see it immediately, and you can find out why before it affects customers.
It also makes expansion simpler. When you open a new location, you duplicate an existing department's recurring tasks, invite the new team and they start with the same proven routines as everyone else.
A simple test for your structure
Once your departments and roles are set up, try this quick test. Pick any recurring task in your business, such as the weekly sales report, the monthly stock count or a customer refund, and ask three people at random who owns it, who checks it and where to find last month's version.
If all three give the same answer without hesitating, your structure is working. If you get three different answers, or a shrug, that task needs a named owner, a named verifier and a home in Taskeb. Repeat the test with a few different tasks each quarter. It takes five minutes and reveals gaps long before they turn into missed deadlines or unhappy customers.
The bottom line
A clear structure of departments, roles and permissions is one of the most valuable investments a growing company can make. It lets managers run their areas with confidence, protects employees’ privacy, keeps sensitive information safe and frees the owner from being the answer to every question. Taskeb builds that structure into everyday work, so it holds up as your team grows.
TT
Taskeb Team
Practical guides from the people who build Taskeb, the task management system with proof of work for growing U.S. teams.
Put these ideas to work this week
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